Take the Stress Out of Your Business Technology. Contact Us at (613) 634-8125

Five Awesome Features With Outlook On The Web

Outlook on the Web keeps adding new features to get you an improved experience. However, many buttons and tabs make people ignore some Outlook on the Web features.

Five Awesome Features With Outlook On The Web

Outlook on the Web keeps adding new features to get you an improved experience. However, many buttons and tabs make people ignore some Outlook on the Web features.

You might have been using Outlook on the Web for years but still not utilize some of its little-known features that can transform how you communicate with email. There are plenty of such features, but we’re going to unmask five that can redefine your experience with Outlook on the Web experience.

YouTube video
 

1. Scheduling Emails

Even though many people send emails immediately after writing them, sometimes scheduling an email for sending later is necessary. You might want to announce to all your employees, and no one should hear the news until the time you prefer.

Sometimes you wish to prepare and send a series of jobs to specific co-worker lists at the same time. In such a scenario, you don’t wish to send the task until everything is ready, so they all receive the tasks simultaneously.

Outlook on the Web has a send later function that lets you set the exact time and date to send your email.

Here are quick steps on how to schedule an email on Outlook:

  1. Go to Outlook on the Web and compose the email as you would with any other email.
  2. When done composing, you’ll see the Send option on top and bottom.
  3. Locate the Send at the bottom instead of the top and hit the Arrow-down option.
  4. Send and Send Later options will open.
  5. Choose the Send Later option. The Set date and time window with a calendar will open.
  6. Select a date on the calendar and time at the bottom to schedule the email.
  7. Click on the Send button at the bottom.

Suppose you want to make changes to the email draft or cancel your scheduled time — proceed as follows.

  1. Go to your Draft folder.
  2. Choose the email you schedule to send. Hit Cancel Send if you want to cancel the schedule on your top right.
  3. Double-click on the email to edit it if you want to edit.

The Send Later feature is a critical tool when you want your email to reach the recipient at his most convenient time.

2. Focused Inbox

The focused Inbox feature attempts to address the problem of email overflow. The feature allows you to divide your inbox into two separate tabs:

  • Focused
  • Others

Focused Inbox uses an AI algorithm to separate your important messages from other emails. Important emails will appear on your Focused tab and other emails on the Others tab.

To use Focused Inbox:

  1. Go to the top right, locate the Setting icon, and click it once.
  2. On the small tab that appears, toggle on the Focused Inbox.
  3. Your inbox will divide into two tabs: Focused and Others.

If Outlook misplaces an important email in the Others folder, you can move it back to the Focus folder. Here’s how you go through it:

  1. Right-click on the misplaced email.
  2. Navigate Move on the long list that opens and click on it.
  3. A small tab will open on the right. Choose Move to Focus Inbox when you want to move a single email.
  4. If you want to move all emails from a sender to Focus, choose the Always move to Focused Inbox.

The feature will help you reduce the noise in your inbox and help you focus on important emails.

3. Snooze Email

The Snooze Email function helps you when you have emails that need to be dealt with but not at the moment. The feature allows you to flag the emails and get a reminder at the right time.

Here’s a step-by-step procedure to snooze an email on outlook until the appropriate time:

  1. Right-click on the email you want to snooze.
  2. On the tab that opens, locate the Snooze in the list of options. Right-click on it to access the snooze options.
  3. Outlook will present several snoozing options. Select the Choose a date option.
  4. A calendar will open. Select your preferred date at the bottom.
  5. When done, hit the Save button. Your email will disappear from your inbox and move to schedule.

Regardless of the date you choose, the email will appear at the top of your inbox when the time and date you set come.

4. Dark Mode

Switching to dark mode on Outlook on the Web helps to reduce eye strain. Instead of dark texts displaying on a white screen, the dark theme displays white text against a dark screen.

To activate dark mode:

  1. Navigate the Setting icon on the top right of Outlook on the Web screen.
  2. Below View all, you’ll see Dark mode.
  3. Toggle on to activate the dark mode.

Apart from being easy on the eye, the dark mode has aesthetic appeal.

5. Undo Send

Enabling undo send makes Outlook wait a few seconds before sending emails. After clicking the “Send” button, you’ll have a few seconds to hit the “Undo” function.

The feature comes in handy on several occasions, including when:

  • You forget to add some information in the email
  • You’ve left out an attachment
  • You click the send button accidentally

To set Undo Send:

  1. Go to the Settings icon on the top right of the Outlook on the Web function.
  2. Scroll to the bottom of the small window that opens and click on View all Outlook settings.
  3. Select the Mail option on the new window that opens.
  4. Choose the Compose and reply option.
  5. At the bottom of the Compose and reply, click Undo Send.
  6. The default Undo time is zero. Set the cancel time to five or ten seconds.
  7. Select Save to save the settings.

In Outlook on the Web, you can set the undo time for up to 10 seconds to cancel an email before your recipient has received it.

OnServe Will Help Your Business Leverage All of the Capabilities of Microsoft 365

Outlook on the Web is an excellent work-communication tool, and Microsoft frequently adds new features to enhance your experience.

Our team of technicians at OnServe can walk you through all the ways of getting the most out of Outlook on the Web and other Microsoft 365 features. Contact us right now to discuss your company’s Microsoft 365 needs.