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Is Your Microsoft Backup (Or Lack Thereof) Putting Your Firm’s Compliance At Risk?

Most users know how important data backup is, but not everyone realizes that their backup capabilities may not be entirely compliant. Is your firm’s important client at risk?

At the rate that technology evolves (and how quickly your standard operations and concerned policies are required to keep up with it), it’s no surprise that some legal firms find it difficult to keep up with.

When policy development falls behind the pace of adopted technologies, it can often lead to gaps, which can affect data retention, especially when it comes to solutions you trust like Microsoft 365. The fact is that Microsoft platforms like Outlook only have limited backup and retention policies, equipped to handle situational data loss – not comprehensive. In this case, Outlook is subject to uses deleting emails, which could put your firm at serious risk.

The fact is that data protection is often left to the user, and as such it’s vital that you properly educate your employees in safe conduct. The more your workforce knows about the security measures you have in place, the more confidently they can use the technology is a secure manner.

Users delete data all the time, and not necessarily maliciously. The recycle bin will protect you when a deletion is noticed immediately, but after time, that bin is emptied, and data is lost forever.

Microsoft Backup

Three Reasons To Check Your Microsoft Backup

Whether it’s the security and availability of your standard data or the way your email is being backed up, you need to make sure you have a viable backup solution in place.

Here are three reasons why:

  • Data Retention Contingencies: At the rate that technology evolves (and how quickly your standard operations and concerned policies are required to keep up with it), it’s no surprise that some businesses find it difficult to keep up with. When policy development falls behind the pace of adopted technologies, it can often lead to gaps, which can affect data retention.
  • Cybercrime: Data loss is often the result of poor digital security; without the right defenses, cybercriminals can easily infect an IT system with ransomware or other types of malware and compromise company data.  You may have heard that the right antimalware solution will minimize the chance of data loss, but what about internal threats? It’s not fun to think about, but internal security threats (i.e. malicious employees) can cause just as much damage as external cybercriminals.
  • Maintaining Compliance: When it comes to modern legal industry compliance requirements, redundant data backups are critical. You’ll want to make sure you know what’s required of your industry’s compliance regulations, and make sure you have backup methods in place to meet those.

What To Look For In A Data Backup Solution For Your Microsoft Accounts

The best way to enhance the data backup capabilities of Microsoft 365 is with the right add-ons and backup solutions. OnServe recommends the following:

  • Barracuda: Barracuda captures every conversation in both Outlook and Teams, stores it forever, and makes it easy to search or recover. Compliance is guaranteed and not left up to end-users to make the right choices.
  • Harmone.ie: While you work in Teams, emails remain in Exchange or SharePoint, and attachments are stored in SharePoint. Harmon.ie allows you to apply retention labels to all content effortlessly, meaning that compliance policies are fulfilled in the normal course of business

The key is in finding the right third-party backup solution to keep your data protected against hardware failure, ransomware, human error, and whatever else may occur. If you need assistance deploying and managing your backup capabilities, don’t hesitate to get in touch with the OnServe team – we’re here to help.